Job Summary:
We are seeking an exceptional Senior Executive Assistant to provide high-level administrative support to the Zone President and VP of HR for Europe Pacific Developed Markets. As a trusted and integral member of the team, you will be responsible for handling complex calendars, coordinating travel arrangements, preparing correspondence, and handling confidential matters with discretion. If you are a highly organized, proactive, and experienced Executive Assistant with a passion for delivering exceptional support, we encourage you to apply for this exciting opportunity.
Key Responsibilities:
Provide administrative support to the Zone President and VP of HR, ensuring seamless day-to-day operations and effective time management.
Handle complex calendars, coordinate meetings, and arrange travel itineraries, including flights, hotels, and ground transportation.
Prepare and distribute correspondence, reports, and presentations, ensuring accuracy, attention to detail, and timely delivery.
Handle confidential matters with discretion, including sensitive employee issues, performance management, and other HR-related topics.
Coordinate projects and special assignments, including event planning, board visits, budget management, and vendor relationships.
Serve as a point of contact for internal and external stakeholders, including employees, customers, and partners.
Act as a mentor for the other Executive assistants based in the Netherlands
Manage expense reports, invoices, and other financial documents, ensuring accuracy and compliance with company policies.
Develop and maintain relationships with key stakeholders, including other EAs, HR team members, and external partners.
Stay up-to-date on company policies, procedures, and initiatives, ensuring compliance and effective implementation.
A recipe for success: apply now if this sounds like you!
Minimum 5 years of experience as an Executive Assistant, supporting senior-level executives in a fast-paced, dynamic environment.
Consistent track record of providing exceptional administrative support, with a focus on discretion, confidentiality, and attention to detail.
Excellent written and verbal communication skills, with the ability to communicate effectively with diverse stakeholders.
Proficiency in MS Office applications (Outlook, Word, Excel, PowerPoint, Teams) and other productivity tools.
Ability to work independently, prioritize tasks, and manage multiple projects simultaneously.
Strong organizational skills, with a focus on efficiency, accuracy, and timeliness.
Experience working in a multicultural environment, with a strong understanding of cultural nuances and sensitivities.
Fluency in English, with additional language skills (e.g., French, German, Dutch) highly desirable.
Nice to Have:
Experience supporting senior-level executives in a multinational corporation.
Knowledge of HR systems, processes, and best practices.
Certification in executive assistance, administration, or a related field.
Experience with travel management, event planning, and budget management.
What We Offer:
A dynamic and supportive work environment with a talented team of professionals.
Opportunities for professional growth and development, including training and mentorship.
A competitive salary and benefits package, including a comprehensive health insurance plan, retirement savings plan, and paid time off.
A chance to work with a leading global food company, making a positive impact on the lives of millions of people around the world.
If you are a highly motivated, organized, and experienced Executive Assistant looking for a new challenge, please submit your application, including your resume and a cover letter, to be considered for this exciting opportunity
We hope you find a seat at our table!
Location(s)Amsterdam
Kraft Heinz is an Equal Opportunity Employer – Underrepresented Ethnic Minority Groups/Women/Veterans/Individuals with Disabilities/Sexual Orientation/Gender Identity and other protected classes.