Title: Secretary Project Secretary Mandatory requirements: + B. Sc. Eng from an accredited college or university. + Minimum 3-5 years’ experience in the field of big Engineering and / or Construction Projects (Oil / Gas or Infrastructural) + Excellent Administration and Coordination Skills + Independent working style, well organized upon assigned tasks + Proactive and Service Mind + Excellent organizational and coordination skills + Friendly and polite appearance, customer focused behaviour + Ability to work under time pressure and meet tight deadlines + Detailed oriented – meeting high quality standards in performing all activities + Excellent in English language + Excellent in application of Microsoft Office Program, especially Word, Excel, PowerPoint, etc. + Capable to manage scans, copies, faxes, phone systems, internet activities, + Team player Primary Objectives [Project Secretary (48 Hours Per Week, 5 Working Days Per Week) + Handling all project secretarial tasks to support the Project Manager and / or Project Engineer and project teams in execution of multiple engineering and construction projects of different sizes and complexity + Dealing with related departments according to the project requirement (e.g. Project Control, Contracts, Engineering, Construction, QHSE, Human Resources, Senior Management Departments) + Dealing with clients and other 3rd party business partners like clients, contractors, vendors, consultants, authorities, etc. + Preparation and filing (paper and electronically) of project management, technical, safety, quality and commercially related documents such as correspondence, reports, minutes of meetings, contractual documents etc. + Set up and maintaining documentation / filing logs + Management and order stationary as well as office tools and equipment + Arranging meetings including technical equipment for conferences and presentations, + Arranging business trips. + Following up all tasks and assigned action lists + Living company’s business and safety culture / adherence to company’s safety policies and procedures