Title:

Secretary

Project Secretary

Mandatory requirements:B. Sc. Eng from an accredited college or university.Minimum 3-5 years’ experience in the field of big Engineering and / or Construction Projects (Oil / Gas or Infrastructural)Excellent Administration and Coordination SkillsIndependent working style, well organized upon assigned tasksProactive and Service MindExcellent organizational and coordination skillsFriendly and polite appearance, customer focused behaviourAbility to work under time pressure and meet tight deadlinesDetailed oriented – meeting high quality standards in performing all activitiesExcellent in English languageExcellent in application of Microsoft Office Program, especially Word, Excel, PowerPoint, etc.Capable to manage scans, copies, faxes, phone systems, internet activities,       Team player

Primary Objectives [Project Secretary (48 Hours Per Week, 5 Working Days Per Week)

Handling all project secretarial tasks to support the Project Manager and / or Project Engineer and project teams in execution of multiple engineering and construction projects of different sizes and complexityDealing with related departments according to the project requirement (e.g. Project Control, Contracts, Engineering, Construction, QHSE, Human Resources, Senior Management Departments)

Dealing with clients and other 3rd party business partners like clients, contractors, vendors, consultants, authorities, etc.Preparation and filing (paper and electronically) of project management, technical, safety, quality and commercially related documents such as correspondence, reports, minutes of meetings, contractual documents etc.Set up and maintaining documentation / filing logsManagement and order stationary as well as office tools and equipmentArranging meetings including technical equipment for conferences and presentations,Arranging business trips.Following up all tasks and assigned action lists Living company’s business and safety culture / adherence to company’s safety policies and procedures