Office Coordinator

Department: support - Alaska

Status: non-exempt

Reports To:  Chief administrative officer

Summary

This position is responsible for supporting the whole office with day-to-day administrative support, while managing professional and efficient coordination of office and company events, executive support, and ensuring colleagues have the equipment, supplies, and services they need to be successful. This role also handles a variety of other clerical duties as assigned.

Essential Duties & ResponsibilitiesProvide administrative and operational support to top executivesCoordinate calendar meetings for executives, vendors, and carriesDevelop and maintain good relationships with service teamsAssist with clerical tasks to include, copying, faxing, and mailing as neededPrepares and sends correspondence on behalf of team membersAttends meetings relating to position and coordinates unit’s team meetingsPurchase and stock office supplies, and assist with specialty orders as neededReview and forward vendor invoices for paymentOversee the installation of office furniture and/or equipmentResolve copier issues and printer badges as neededAct as point of contact for internal departments, building maintenance, and contractorsManage facility needs such as scheduling for repairsOversee storage areas and leased equipment maintenanceOnce projects have been approved, assist with space planning, renovation and special projects to include coordination of vendors and end users from conception through project completionAs directed, research vendors and venues and keep an updated contact list for use by office associatesCoordinate onsite and offsite support for company events including serving as strategist, vendor contact, and assisting with logistical set up and breakdown, as neededManage sponsorship/donation compliance approvals and paymentsEnsures the office is neat and orderly throughout the day and remains a safe and productive working environment at all times.All other duties and projects as assigned

Education and/or ExperienceSuccessful candidate will be a service-oriented individual with high personal standards and a hands-on work style.This position requires an individual who is comfortable working at a varying pace, managing multiple tasks, adjusting priorities often, and managing frequent interruptions.Proficiency with personal computers and Microsoft Office applications (i.e., Word, Excel and PowerPoint).Alert, positive and approachable demeanor. Must be dependable, possess a strong attention to detail and enjoy working in a team environment.