Thika
8 days ago
Graduate Trainee Logistics

The purpose of this role is to support the smooth flow of exports and imports by handling shipment planning, booking logistics, preparing accurate export/import and customs documentation, and planning for the availability of essential logistics consumables. The Trainee plays a critical role in ensuring timely, compliant dispatch of produce and uninterrupted supply of farm logistics materials

Accountabilities

Assist in preparing and maintaining the weekly shipment plan based on production forecasts and sales orders, using the Farm Management System (FMS).Compile, verify, and submit all export documentation: invoices, packing lists, phytosanitary certificates, Horticultural Crops Development Authority (HCDA) permits, air waybills, and certificates of origin.Coordinate flight bookings with freight forwarders and airline agents, ensuring sufficient cargo space and timely dispatch.Track and monitor shipments to ensure compliance with customer delivery timelines and resolve any shipment issues.Prepare and follow up on import documentation for farm inputs and consumables e.g. fertilizers, media, seeds, packaging, etc..Coordinate customs clearance processes, liaising with clearing agents to ensure timely release of imports.Maintain updated records of all import licenses, certificates, and customs paperwork.Monitor inventory levels of key logistics consumables e.g., T&T Labels, Harvesting labels, Box content labels, etc.Maintain accurate consumables stock records and ensure zero stock-outs situations impacting operations.Ensure all logistics documents are filed systematically and are readily available for audits or inspections.Assist in maintaining compliance with Kenyan export/import regulations and phytosanitary standards.Support reporting activities by compiling logistics KPIs and shipment reports weekly and monthly.
Company Description

Syngenta is a Global Agribusiness Company with its headquarters in Basel, Switzerland. We are a market leader in the breeding and production of Seeds and Cuttings for high-quality pot and bedding plants. In Kenya, we have two production Sites; Kenya Cuttings Limited based in Thika, and Pollen Limited based in Ruiru.


Qualifications

Education qualifications and Experience

Bachelor’s degree in Logistics, Supply Chain Management, International Trade, Agribusiness, or related field1–2 years’ experience in horticultural export/import logistics or supply chain coordinationFamiliarity with customs procedures, export permits (KEPHIS, HCDA), and flight booking for perishables

Skills and Competencies

Excellent attention to detail, especially in documentationStrong organizational and time management skillsGood communication skills with internal and external stakeholders (suppliers, agents, airlines)Proficiency in Microsoft Office (Excel, Word, Outlook); experience with ERP systems is an advantageKnowledge of customs and phytosanitary processes for horticultural productsAbility to plan, forecast, and manage logistics consumables materials stockProblem-solving and quick decision-making skills under pressure

Key Performance Indicators (KPIs)

100% on-time shipment and documentation completionZero penalties or delays due to customs non-complianceZero demurrage incurred due to untimely documents or late paymentsNo stock-outs of critical logistics consumablesAccurate and up-to-date imports and exports documentation
Additional Information

Working Conditions

Office-based at the farm with daily communication with packhouse, freight agents, customs agents, and suppliersMay require flexible working hours, especially during peak harvest/export periods or flight delaysOccasional site visits to airport cargo handling areas, inspection points, or customs offices
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