Facility Coordinator Job ID 220840 Posted 20-May-2025 Service line GWS Segment Role type Full-time Areas of Interest Administrative Location(s) Warsaw - Mazowieckie - Poland **Join CBRE GWS as a Facility Coordinator, where you'll manage facility tasks and reception duties to ensure smooth operations.** **Responsibilities:** • Reception coordination. • Engaging with clients, vendors, and contractors to implement facility procedures and address inquiries. • Collecting and filing work orders, proposals, and performance reports. • Monitoring building activities with cooperation with the Landlord (e.g. Building maintenance, waste disposal). • Greeting clients and visitors, ensuring security protocols are followed. • Scheduling and preparing meeting rooms, including setup and catering. • Handling clerical tasks, such as issuing badges and ordering supplies. • Managing incoming and outgoing mail and packages. • Maintaining cleanliness in the reception area and common spaces, coordinating housekeeping as needed. • Respond to client inquiries and concerns and ensure timely and quality service delivery and follow-up to ensure satisfaction. • Assist in ensuring compliance with Health & Safety requirements, including HSE reporting and promoting a safe work environment. Maintain QHSE documentation and ensure it is available using company systems. • Respond to inquiries on financial reports for Accounts Receivable, Payable, and open POs. • Review and approve billing invoices as per contracted agreements. Ensure consistent delivery of core operational and financial outputs on the account. • Schedule and manage maintenance activities • Maintain a Work Order system. **Requirements:** • 2+ years of job-related experience. • Fluent Polish (speaking and writing) and very good English (min. B2). • Ability to follow basic work routines and to operate independently. • Proficiency in Microsoft Office (Word, Excel, Outlook, etc.). • Strong organizational and communication skills with an inquisitive mindset. • Nice to have – experience in finance support. **What We Offer:** • Career in a multinational real estate company. • Full-time employment contract. • Access to required tools and training, along with a Wellbeing platform. • Private medical care and co-participation in a sports card. • Opportunities for experience in a professional corporate environment with local and international career progression. CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)