Ecolab is seeking an experienced, professional and dynamic Executive Assistant to provide support to the Institutional leaders. This position will perform standard and advanced executive assistant duties including handling highly confidential information. To be successful in this role you must be high-energy, organized, and a self-starter who initiates and anticipates, communicates well, and has excellent project management, writing, and computer skills with the ability to learn new tech platforms.

This position will follow Ecolab’s Hybrid work model, consisting of remote and in-office work at our Corporate Headquarters office in Saint Paul, Minnesota.

What You Will Do:

Proactively manage calendars and schedule meetings for two executivesExercise discretion in organizing and maintaining the electronic calendar including managing telephone calls and visitors; arranging and coordinating appointments, meetings, and functions; and preparing and providing appropriate documentation to assist with meetingsProvide support with calendar and email management, coordination of conference calls and WebEx meetingsCoordinate domestic and international travel arrangements including logistics, agendas, developing complete and comprehensive itineraries, booking flights and accommodation, and arranging meetings and visitsProvide administrative services for executive leadership team meetings and other meetings, including distributing relevant materials and agendas, and preparing and distributing accurate minutes to a high-quality standard in a timely manner; manage logisticsProduce high quality reports, presentations and other documents in Microsoft Word, PowerPoint, and ExcelPrepare drafts of correspondence, agendas, presentations, and other documents in response to verbal and/or written instructions, to a high degree of accuracy and presentationManage projects as requestedPrepare expense reports for the executivesMake independent decisions regarding planning, organizing, and scheduling priorities for self, executives, and direct reports (within guidelines)Act as liaison for internal customers and key contact for executive contacts and customersUtilize the company e-billing system for processing outside counsel invoicesAssist outside counsel with billing and invoice status

Minimum Qualifications:

High School Diploma or equivalent5 years of executive assistant experienceExpert Proficiency in Microsoft Office skills (Word, Excel, PowerPoint) and Microsoft Outlook (email and calendar management) with an ability to become familiar with other key programs such as Workday55 WPMNo immigration sponsorship is available for this position

Preferred Qualifications:

Bachelor’s Degree2 years of experience working for a Fortune 500 company3 years of corporate experience in companies with more than 10,000 employees2 years of legal secretary experienceExcellent grammar, punctuation, spellingUnderstanding of deadlines with minimal supervisionAbility to uphold strictest level of confidentiality and effectively manage sensitive information with professionalism and speedProficiency in calibration and delegation of dutiesExcellent organizational, project management and problem-solving skills with a high attention to quality and detail with impeccable multi-tasking abilitiesExceptional interpersonal skills & friendly and professional demeanorPrevious experience as an Executive Assistant reporting directly to senior managementStrong verbal and written communication skills and executive presenceDemonstrated follow-through and results deliveryDemonstrated initiative with the ability to both work independently and be resourceful, anticipating and communicating potential issuesFlexibility to respond to urgent project needs and shifting prioritiesStrong customer focus and approachabilityCritical thinking, analytical and problem-solving skillsAbility to effectively manage multiple, competing priorities, to staggered deadlines, in a fast-paced environmentAdaptability and flexibility, with a willingness to collaborate in a team environment

Annual or Hourly Compensation Range

The pay range for this position is $83,800.00 - $125,800.00. Many factors are taken into consideration when determining compensation, such as experience, education, training, geography, etc. We comply with all minimum wage and overtime laws.

Benefits 

Ecolab strives to provide comprehensive and market-competitive benefits to meet the needs of our associates and their families. Click here to see our benefits. 

If you are viewing this posting on a site other than our Ecolab Career website, view our benefits at jobs.ecolab.com/working-here. 

Potential Customer Requirements Notice

To meet customer requirements and comply with local or state regulations, applicants for certain customer-facing roles may need to:

- Undergo additional background screens and/or drug/alcohol testing for customer credentialing.

- Be fully vaccinated for COVID-19, including a booster if eligible, unless a religious or medical accommodation is requested by the applicant and approved by Ecolab.

 

Americans with Disabilities Act (ADA) 

Ecolab will provide reasonable accommodation (such as a qualified sign language interpreter or other personal assistance) with our application process upon request as required to comply with applicable laws. If you have a disability and require accommodation assistance in this application process, please visit the Recruiting Support link in the footer of each page of our career website. 

Our Commitment to Diversity and Inclusion
At Ecolab, we believe the best teams are diverse and inclusive, and we are on a journey to create a workplace where every associate can grow and achieve their best. We are committed to fair and equal treatment of associates and applicants. We recruit, hire, promote, transfer and provide opportunities for advancement on the basis of individual qualifications and job performance. In all matters affecting employment, compensation, benefits, working conditions, and opportunities for advancement, we will not discriminate against any associate or applicant for employment because of race, religion, color, creed, national origin, citizenship status, sex, sexual orientation, gender identity and expressions, genetic information, marital status, age, disability, or status as a covered veteran.

In addition, we are committed to furthering the principles of Equal Employment Opportunity (EEO) through Affirmative Action (AA). Our goal is to fully utilize minority, female, disabled and covered veteran individuals at all levels of the workforce. Ecolab is a place where you can grow your career, own your future and impact what matters.

We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York City Fair Chance Act.